Guests Manual

Manual consists of important logistical info for speakers and performers - please contact for any questions regarding speaking / performing at the event.

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Event opening hours

Saturday - 11am - 6pm

Sunday - 10am - 5pm

Identification for guests

For guests that are also exhibitors

See exhibitors manual.

For guests that are not exhibitors

A total of 2 identification passes for the day on which they are appearing will be emailed to them 2 weeks prior to the event. These passes can be either printed out or displayed on mobiles / tablets for scanning at the entrance.

Getting to the venue

By Rail - Brighton's Rail station is only a 10 minute walk from the Brighton Centre (see map). There are direct trains to London and frequent services from Portsmouth, Worthing, Lewes, Seaford, Eastbourne and Hastings.

By Road - Brighton is easily accessible by all areas. From London take the M23/A23.

On Foot - The Brighton Centre is located on the Seafront on the King's Road, and is easily reached from all directions.

By Air - London Gatwick Airport is just 28 miles from Brighton via the M23/A23 taking an average of 30 minutes by car.

Car Parking - There is a multi-storey carpark in Russell Road right at the back of the Brighton Centre. Please note some parking areas are for residents only. Other areas that require a parking ticket are available to all. There is limited space available for van parking in the multi-storey carpark (small uncovered areas with no height restrictions behind the carpark). For large vehicles there is permanent parking on Madeira Drive.

Parking options

There is a multi-storey carpark in Russell Road right at the back of the Brighton Centre. Please note some parking areas are for residents only. Other areas that require a parking ticket are available to all. There is limited space available for van parking in the multi-storey carpark (small uncovered areas with no height restrictions behind the carpark). For large vehicles there is permanent parking on Madeira Drive.

For other parking options in Brighton see link here:

or here:

Please note that parking is NOT subsidised by the organisers.

Entry point for guests

During opening hours, guests should use the “Guest Ticket Lane” at the front entrance (located on King's Road, next to the seaside).

Venue address: Brighton Centre, King's Road, Brighton BN1 2GR

Any guest arriving before opening hours should use the loading bay located on Russell Road, at the back of the Brighton Centre (opposite the NCP car park).

Please note: Kids under 16 are NOT allowed in the venue before the event opens or after the event has closed.

AV Equipment provided

Please see table below for AV equipment provided in each area:

Area Laptop* Screen** Sound Speakers Microphone
Plant-Based Diets: Optimum Health 1 1 2 1
Plant-Based Diets: Optimum Performance 1 1 2 1
The Vegan Academy 1 1 2 1
Vegan Activists Corner 1 1 2 1
Workshops & Panels (SAT) / Live Music (SUN) 1 1 2 4
Mature Zone 1 1 2 1
Stage (including The FxEctive Factor on SAT) 1 1 1 PA system
1 DI box
Cookery Demos 2 1
Vegan Comedy Festival 2 1

* Laptop comes with Powerpoint and PDF Viewer.
**Each screen comes with an adaptor for connecting to the laptop.


Powerpoint presentations

If you are planning to do Powerpoint presentations / slideshows in areas with laptops provided, we suggest that you store your presentation files in .ppt or .pdf format on a USB / external drive beforehand, and plug your USB / external drive into the laptop provided.

If your presentation file is created in other formats such as Keynote (the Mac equivalent of Powerpoint on Windows), please either:

  1. convert it to .ppt or .pdf format before the event (see instructions here on exporting Keynote files as files in other formats), or
  2. bring your own laptop with your presentation file stored on it (although bear in mind that replacing the laptop provided with your own laptop might require extra changeover time in between presentations).
Cookery equipment provided (for cookery demos)

Please refer to the table below for the cookery equipment provided by the organisers:

Equipment Quantity
Electric hot plate (with 2 rings) 1
Kettle 1
Flip Top Bin with bin bags 1
Washing up liquid yes
Handwash yes
Power sockets 2x 3kW sockets
Nearest Water Point Located on 3/F
Trestle tables (6′ wide each with tablecloths) 4


  1. Please bring any other equipment that you need and that is not listed above if necessary. Note: please ensure that any electrical equipment that you bring is PAT tested before use.
  2. Please ensure that you ascertain the power output (in wattage) of all cookery equipment that you plan to use beforehand, and do not overload the power sockets provided – overloading the power sockets will result in power being cut off. Please refer to the electrical converter here should you need assistance on electrical conversion.
  3. Please also ensure that the hot plate provided is switched off after use – failure to do so will result in the hot plate overheating.
Gas and naked flames

Please note that gas and naked flames are strictly prohibited at this venue. All cooking must be done by electricity only.

Timing of sessions

The length of each session in our featured areas is listed in the table below. Please ensure that you finish your session on time before the next guest comes on in the area in which you are appearing – otherwise our running schedule for the sessions afterwards will get delayed and the guests afterwards will have less time for their sessions. Full timetables for all areas can be viewed under “What’s On” in the menu bar at the top of this website.

Area Length of each session*
Plant-Based Diets: Optimum Health 45 mins, starting on the hour
Plant-Based Diets: Optimum Performance 45 mins, starting on the hour
The Vegan Academy 45 mins, starting on the hour
Vegan Activists Corner 25 mins, starting on the hour and on the half-hour
The FxEctive Factor TBA
Veganuary party TBA
Mature Zone 45 mins, starting on the hour
Performance Stage 45 mins, starting on the hour
Cookery Demos 45 mins, starting on the hour
Vegan Comedy Festival TBA

* followed by 5 minutes for Q&A's and tastings, before the next speaker / entertainer comes on

Vegan Policy

This event is a 100% vegan event and we ask that all our speakers are vegan themselves and we are only accepting talks / cookery demos on vegan education, rather than ‘other issues’. We particularly wish to avoid any sessions about campaigns that could be seen to help fuel xenophobia, or campaigns that rely on sexism, ableism, homophobia, body shaming or racism to promote their cause.

Please ensure that all sessions adhere to these guidelines, which cover the following areas:

  1. speeches given
  2. cookery ingredients used
  3. leaflets given out to visitors
  4. displays used (e.g. banners, posters etc)
  5. videos / slideshows shown
  6. songs performed

Please also ensure that you do not wear non-vegan apparel to the event, in order to set a good example for visitors who are passionate about the vegan cause.

If you are unsure about whether a particular product / ingredient / campaign is suitable or not, please contact the office beforehand.


Cancellations are to be avoided as much as possible, especially if your sessions have already been advertised online, as:

  1. Sessions that have been advertised in advance but do not take place make the show look unprofessional
  2. Some of our visitors will be buying advance tickets specifically to see certain speakers / performers / talks advertised online in advance

However, we understand that sometimes cancellations are unavoidable and in the scenario that you really need to cancel your appearances at the event, please:

  1. Notify the organisers as early as possible, and
  2. Try to find replacements for the sessions affected by your cancellations.

Toilets are located on both the West Bar and the East Bar, on all floors of the venue.

In particular, gender neutral toilets are located on the West and East Bars on 1/F.

First Aid

First Aid can be arranged via contact with the Information Desk on the G/F.


Smoking / vaping is not permitted by law anywhere within the venue.


Assistance dogs are permitted access to the show. No other pets will be permitted access to the venue during the open period.

Information Desk

The public Information Desk is located on the G/F, just next to the public entrance. The Volunteers Desk is located right next to the Information Desk.

Photography and Filming

Visitors to VegfestUK events are welcome to arrive with cameras or filming equipment for photography / video production on site.

Please note that exhibitors, speakers, performers and visitors at VegfestUK events may appear in photos or films produced from the events without prior consultation.

Any further questions?

Please get in touch with the office by Wednesday March 21st 2018 if possible, as we’ll be out of our office from Thursday March 22nd 2018 onwards.